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case study

Centralizing Dataset Inventory to Improve Data Access and Collaboration

DefineRight created a centralized metadata inventory, integrated it with a SharePoint platform, and implemented automation for tracking dataset changes. This enabled better data governance, faster decision-making, and improved cross-team collaboration

About the Customer

A mid-sized pharmaceutical company with global operations was grappling with scattered datasets across multiple data warehouses, leading to limited visibility, inconsistent metadata, and inefficient manual processes.

the Challenge

  • The organization faced significant data management challenges, including scattered datasets across multiple Redshift data warehouses and the absence of a centralized inventory or metadata tracking system.
  • Updates were manual and time-consuming, limiting visibility and slowing down both reporting and decision-making.
  • Additionally, the lack of a shared view of data hindered effective cross-team collaboration.

DefineRight Solution

Data

Data

  • Built a comprehensive repository capturing detailed metadata including source, ownership, granularity, update frequency, brand associations, and storage path.

People

People

  • Engaged cross-functional teams—data stewards, reporting teams, and infrastructure leads—to co-create the solution and align on needs.

Process

Process

  • Established a repeatable and automated workflow to identify, review, and catalog new datasets. Created SOPs for metadata updates and governance.

Technology

Technology

  • Integrated the inventory into a user-friendly SharePoint site; automated dataset change detection using scripts linked to Redshift logs and scheduling tools.

Outcome

  • Enhanced visibility and discoverability of all datasets
  • Streamlined reporting, faster access to data, and fewer manual steps
  • Improved collaboration across business, technical, and operations teams
  • Ongoing adoption across global teams for data-driven initiatives
  • Stronger data governance and minimized risks of reporting errors

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    Our Project

    Our Project

    Our Project